Getting vaccinated against COVID-19 in Japan can sometimes feel overwhelming for non-Japanese speakers. However, once you understand the basic steps — obtaining the vaccination voucher, booking your appointment, and arriving prepared — the process becomes much more straightforward. This article covers everything you need to know, including eligibility requirements, appointment scheduling methods, and on-site procedures.
Understanding Japan’s COVID-19 Vaccination Framework
Japan’s vaccination program has evolved considerably since the onset of the pandemic, which was initially very slow. Foreign residents with a valid status are also included in national vaccination campaigns, but some details—like language support and document handling—require extra attention.
The Vaccination Voucher
Local municipalities typically send a vaccination voucher (sesshu-ken / 接種券) by mail to all residents, including foreign nationals. This voucher includes a personal vaccination ticket number and is mandatory for booking and receiving your shot. If you have not received your voucher, contact your city or ward office directly.
Eligibility and Required Documents
All residents with a valid residence status in Japan are eligible for a COVID-19 vaccine. In addition to the voucher, bring a valid ID—such as a residence card or passport—to the vaccination venue. This confirms your identity on the day of your appointment. Make sure to check local guidelines if you have special circumstances (for example, if you have recently moved between municipalities) and need to request a new voucher.
Booking and Receiving Your Vaccine
After confirming your eligibility and obtaining your voucher, you can book an appointment in multiple ways. While most instructions arrive in Japanese, you can often find support in English or other languages.
Making an Appointment
- Online: Some municipal websites offer online booking systems. If they are only in Japanese, you can use translation tools.
- Phone Hotlines: Many local offices have call centers; some provide English or multilingual assistance.
- In-Person: Certain areas allow in-person bookings at designated facilities or ward offices.
Schedule both doses (if applicable) at the same facility to simplify follow-up steps. Keep in mind that Pfizer, Moderna, and other vaccine varietal may have varying intervals between doses.
What to Expect on Vaccination Day
Arrive early with your voucher and ID. Staff will typically do a quick health screening, which may include a questionare. The injection itself takes only a minute or two, but you will be asked to stay for a short observation period to monitor any immediate side effects. If your second appointment is not yet confirmed, you can often book it on the spot.
Practical Tips for Foreign Residents
Foreign residents may encounter language barriers or procedural differences. Preparing ahead can help make the entire experience smoother and reduce stress.
Language Support and Assistance
Many local government offices provide multilingual help lines, and nonprofit organizations sometimes offer free interpreting services. If you Japanese ability is limited, consider bringing a friend who can translate. Ensuring you fully understand possible side effects and follow-up instructions is crucial for your peace of mind.
Cost and Coverage
COVID-19 vaccinations are generally free for anyone residing in Japan, including foreign nationals with a valid residence status. The Japanese government covers the cost at official public venues. However, if you seek vaccination outside the official program (e.g., at a private clinic), fees may vary. Check with your local municipality for details.
Additional Resources
For the latest updates, refer to the Ministry of Health, Labour and Welfare (MHLW) website (for instance, search for “MHLW COVID-19 Vaccine” online). You will find information on newly approved vaccines, current booster shot guidelines, and real-time policy changes. Community support groups and English-language news outlets can also be valuable for timely updates. Furthermore, check out our related articles for more information on other vaccination availabilities in Japan!
Moving Forward
Staying informed is the key to navigating Japan’s COVID-19 vaccination system. Whether you are focusing on getting the initial doses or planning for a booster, keeping track of official announcements helps you remain prepared. Local municipal offices, hotlines, and multilingual services are there to assist you. By securing your voucher, scheduling timely appointments, and seeking help when language barriers arise, you can protect both your health and the well-being of those around you.
